Data Base

[Roy Allchorne]

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

Roy

[Paul Blair]

Roy Allchorne wrote:

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

Roy


Open Word, then File | Open from the toolbar. Down the bottom, you can

opt to open a Works file up to about Works 4 or Works 2000, I believe
(.wps file)

Paul Blair
Canberra

[Peter]

Roy Allchorne wrote:

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

You really should consider migrating your database into a proper genealogy
programme. For Windows, Legacy is popular, and the standard version is a
free download.
http://www.legacyfamilytree.com/

Using software like Works, Word, Excel for genealogy is cumbersome and
difficult.

HTH

Peter

[Helen K]

Might be a bit cumbersome and difficult, but I find it far better to
interrogate. I keep one file for each type of information, eg one for birth
certificates, one for marriages etc. I ALSO use FTM but wouldn't give up my
database.

The big advantage Works has is that you can change the way the information
is printed out, thus duplicating the original forms containing the
information. These hard copies are then stored in a suitable place in case
the computer should ever let you down. Mine are filed in plastic boxes and
stored in the loft. I still don't totally trust the paperless office !!

Cheers Helen K

[Lesley Robertson]

"Helen K" <[email protected]> wrote in message
news:[email protected]...

Might be a bit cumbersome and difficult, but I find it far better to
interrogate. I keep one file for each type of information, eg one for
birth certificates, one for marriages etc. I ALSO use FTM but wouldn't
give up my database.

The big advantage Works has is that you can change the way the information
is printed out, thus duplicating the original forms containing the
information. These hard copies are then stored in a suitable place in case
the computer should ever let you down. Mine are filed in plastic boxes and
stored in the loft. I still don't totally trust the paperless office !!

I use both as well, especially for my 1-place study where I have lasrge

numbers of BMDs indexed. It's very useful to, for example tell Works to sort
according to cause of death, when outbreaks of disease such as typhoid or
cholera in the parish immediately become obvious. I like FTM for the 1-place
study as well because it'll make those "everyone in the database" trees.
Lesley Robertson

[Robert Burns]

I use access for my 1 place study as its searching and sorting is superior
to Excell
Rob
"Lesley Robertson" <[email protected]> wrote in message
news:[email protected]...

"Helen K" <[email protected]> wrote in message
news:[email protected]...
Might be a bit cumbersome and difficult, but I find it far better to
interrogate. I keep one file for each type of information, eg one for
birth certificates, one for marriages etc. I ALSO use FTM but wouldn't
give up my database.

The big advantage Works has is that you can change the way the
information
is printed out, thus duplicating the original forms containing the
information. These hard copies are then stored in a suitable place in
case
the computer should ever let you down. Mine are filed in plastic boxes
and
stored in the loft. I still don't totally trust the paperless office !!

I use both as well, especially for my 1-place study where I have lasrge
numbers of BMDs indexed. It's very useful to, for example tell Works to
sort
according to cause of death, when outbreaks of disease such as typhoid or
cholera in the parish immediately become obvious. I like FTM for the
1-place
study as well because it'll make those "everyone in the database" trees.
Lesley Robertson

[Charlie]

On Thu, 20 Jan 2005 16:46:56 +1300, "Roy Allchorne"
<[email protected]> wrote:

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

Roy

Roy,

You really are not giving enough information in your post. You mention
"data base" in the subject line. If you used the database feature of
Works, then you need to do the conversion from within Works.... ie,
generate a report and then import the report into Word, or, generate a
CSV file from Works and import that into MS Access. However, if it is
a text file in the Works word processor, then as the earlier responder
indicated, you may be able to read that directly into Word. If not,
then again it's back to Works, and save the information in an RTF or
plain text file.

Charlie Hoffpauir
http://freepages.genealogy.rootsweb.com/~charlieh/

[Helen K]

I'm glad I'm not the only who sees it that way Lesley. Some of my family
think it's simply my practice of using belt and braces for everything. I
agree that's the case with the paper copies, but like yourself I am
interested in different data. I sort by death age for instance, and then
perhaps birth year. Slowly I see the infant mortality rate reducing from one
year to another.

Cheers Helen K

[Denis Beauregard]

Le Thu, 20 Jan 2005 16:46:56 +1300, "Roy Allchorne"
<[email protected]> écrivait dans soc.genealogy.computing:

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

What do you want to do exactly ?

With Word, you can create a template and using a database (usually
Access or Excel files, I don't know for Works), you would change your
database to say some book format, i.e.

PARENT, First Name (Abe & Barge COLE)
m 12 MAR 1876 Washington, DC
KIRKPARENT, First Name (Cabe & Albarge MCCOLE)

Or:

First Name PARENT was born from ... and married to ... the ...


Denis

[Helen K]

Your question was how to transfer the text to word. Create a new Word file
and then do file open and change the file types offered to one which would
allow conversion to text.

It would NOT be very useful but it does do the job your asking about.

Save your data file with a different name and then use that new data file to
open up.

Cheers Helen K

[Lesley Robertson]

"Helen K" <[email protected]> schreef in bericht
news:[email protected]...

I'm glad I'm not the only who sees it that way Lesley. Some of my family
think it's simply my practice of using belt and braces for everything. I
agree that's the case with the paper copies, but like yourself I am
interested in different data. I sort by death age for instance, and then
perhaps birth year. Slowly I see the infant mortality rate reducing from
one year to another.

Well, a lot of the folk in my indexes haven't been linked up yet., so

utting them into FTM would be messy. Works is simple enough to tolerate
comma-separated text files converted from html, with all the opportunities
for mistakes that froze up Acees when I tried using it.
Lesley Robertson

[mickg]

Roy Allchorne wrote:

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

Roy


Word as it's name implies is a word processor application and not a

database application. I don't know works but the office application for
databases is Access

MickG

[Roy Allchorne]

Many thanks to those that understood my problem. I will be in touch with
Paul.

Roy




"Roy Allchorne" <[email protected]> wrote in message
news:[email protected]...

My family history data base has been established in MS Works, how do I
transfer it to Microsoft Word?. Your assistance would be appreciated.

Roy

[Gjest]

Helen,

I had a friend and fellow genealogist who stored her documents in
plastic boxes. When her house caught on fire, the heat melted the
plastic and made all her paper files worthless. None survived even
though much of her house did. The heat melted the plastic. Even her
pictures under glass, hanging on the walls, adhered to the glass
permanently due to the heat. Just thought I'd mention her experience.
She now stores items in a different type of container without the lids
not sealed so the documents can breathe. There was a very good article
on the internet about storage in the event of a house fire. Sorry I
can't recall the site and a Google search would find it if you are
interested.

My belated comments about the conversion from Works to Word: Access
protects its database better than Works or Excel -- against accidental
"mistakes." Access has a higher learning curve writing queries than
Excel, which uses data filtering also. In Excel you can easily filter
for data through its Data Filter option (from the toolbar: data,
filter, auto filter). As mentioned previously by another, you can
always use Word's mail merge feature to create text type documents as
you are currently creating. Importing and exporting into different
software packages is pretty easy these days.

I use The Master Genealogist (TMG) genealogy software. You can enter
unattached individuals into its database (Fox Pro) and create custom
reports. It isn't as easy to use as some software packages in the
beginning, and it definitely isn't free. However, using any genealogy
software you would be able to use data fields for locations, dwelling,
city, country for future reference. You can also scan and attach your
written documents to the individual. Then you would have the best of
both worlds -- database and hard copy. I, too, keep electronic files
with lots of backup in different locations -- and keep paper copies in
multiple locations.

Good luck.
Kay

[Gjest]

Helen,

I had a friend and fellow genealogist who stored her documents in
plastic boxes. When her house caught on fire, the heat melted the
plastic and made all her paper files worthless. None survived even
though much of her house did. The heat melted the plastic. Even her
pictures under glass, hanging on the walls, adhered to the glass
permanently due to the heat. Just thought I'd mention her experience.
She now stores items in a different type of container without the lids
not sealed so the documents can breathe. There was a very good article
on the internet about storage in the event of a house fire. Sorry I
can't recall the site and a Google search would find it if you are
interested.

My belated comments about the conversion from Works to Word: Access
protects its database better than Works or Excel -- against accidental
"mistakes." Access has a higher learning curve writing queries than
Excel, which uses data filtering also. In Excel you can easily filter
for data through its Data Filter option (from the toolbar: data,
filter, auto filter). As mentioned previously by another, you can
always use Word's mail merge feature to create text type documents as
you are currently creating. Importing and exporting into different
software packages is pretty easy these days.

I use The Master Genealogist (TMG) genealogy software. You can enter
unattached individuals into its database (Fox Pro) and create custom
reports. It isn't as easy to use as some software packages in the
beginning, and it definitely isn't free. However, using any genealogy
software you would be able to use data fields for locations, dwelling,
city, country for future reference. You can also scan and attach your
written documents to the individual. Then you would have the best of
both worlds -- database and hard copy. I, too, keep electronic files
with lots of backup in different locations -- and keep paper copies in
multiple locations.

Good luck.
Kay