How do you....
Moderator: MOD_nyhetsgrupper
-
Liz_in_Calgary
How do you....
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz
-
Steve Hayes
Re: How do you....
On Mon, 01 Oct 2007 01:28:47 GMT, Liz_in_Calgary <misnomer@shaw.ca> wrote:
It has indeed, and, as I've said befotre, I follow the recommendations given
in the PAF 2.x manual: give each document a number, and file numerically, and
use a computer program (like the PAF Research Data Filer - RDF) to index the
documents.
So when you want to know where you found that bit of information, and it says
"Document 1643", you'll find it right there between document 1642 and document
1644.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
It has indeed, and, as I've said befotre, I follow the recommendations given
in the PAF 2.x manual: give each document a number, and file numerically, and
use a computer program (like the PAF Research Data Filer - RDF) to index the
documents.
So when you want to know where you found that bit of information, and it says
"Document 1643", you'll find it right there between document 1642 and document
1644.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
-
Chris Shearer Cooper
Re: How do you....
When you ask about filing ... do you mean the pieces of paper, or the
scanned versions? In either case, I would recommend against printing out
family group sheets to put in the files ... any time you make two copies of
information (in this case, that family group sheet now exists inside your
genealogy software, plus as a piece of paper somewere) it means the next
person to pick up your research has to look at both and compare them before
deciding which is correct.
I am getting away from storing pieces of paper - like you, I'm scanning
everything in, then I recycle the paper. I file my scanned documents in
folders according to the type of document (so all my census pages are in one
folder, all birth records in another) where the name indicates the exact
record, plus the names of individuals mentioned. That way, if I wonder what
I have that shows anybody in the Kerr family, I can just do a search for
files whose name contains "Kerr".
Any modern software should also let you put a link into your file from the
data to the associated scanned document. You shouldn't need a separate
piece of software just to manage your documents.
What do you mean by printing the electronic evidence? I guess you would
have to ask yourself, what is the purpose of your research? If it's to
provide information to your descendants, then you probably need to consider
writing it all up more book-style (if your family is anything like mine, the
next generation figures I've got the genealogy covered, so they don't know
anything about genealogy software).
The other thing, make sure you back up your files. I copy my files to a CD
every few months. Actually, it's up to a DVD now (too many files to fit on
a single CD).
Chris
"Liz_in_Calgary" <misnomer@shaw.ca> wrote in message
news:01j0g39luu178aq1lf15rlbj1rtopkntb8@4ax.com...
scanned versions? In either case, I would recommend against printing out
family group sheets to put in the files ... any time you make two copies of
information (in this case, that family group sheet now exists inside your
genealogy software, plus as a piece of paper somewere) it means the next
person to pick up your research has to look at both and compare them before
deciding which is correct.
I am getting away from storing pieces of paper - like you, I'm scanning
everything in, then I recycle the paper. I file my scanned documents in
folders according to the type of document (so all my census pages are in one
folder, all birth records in another) where the name indicates the exact
record, plus the names of individuals mentioned. That way, if I wonder what
I have that shows anybody in the Kerr family, I can just do a search for
files whose name contains "Kerr".
Any modern software should also let you put a link into your file from the
data to the associated scanned document. You shouldn't need a separate
piece of software just to manage your documents.
What do you mean by printing the electronic evidence? I guess you would
have to ask yourself, what is the purpose of your research? If it's to
provide information to your descendants, then you probably need to consider
writing it all up more book-style (if your family is anything like mine, the
next generation figures I've got the genealogy covered, so they don't know
anything about genealogy software).
The other thing, make sure you back up your files. I copy my files to a CD
every few months. Actually, it's up to a DVD now (too many files to fit on
a single CD).
Chris
"Liz_in_Calgary" <misnomer@shaw.ca> wrote in message
news:01j0g39luu178aq1lf15rlbj1rtopkntb8@4ax.com...
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz
-
singhals
Re: How do you....
Steve Hayes wrote:
Only if one remembers to refile it each time one looks at
it. Which is, AAMOF, the drawback to all filing systems.
I tend to put all my proofs into a large archival envelope
maked "CERTIFICATES" and left it in the bank vault. I keep
a Xerox copy of each of them in a file folder of the same
name. And when I need one, I paw through until I find it.
I tried various ways of filing and finally just KISS'd it.
I once worked in an office where a calendared filing system
was used (similar to keeping books by Dewey decimal with a
typed catalog). It was clunky, exhausting, and frustrating
for the typist who spend every Monday typing an original and
3 copies as well as the owner of the files who spent an
hour-a-day numbering documents, inserting them into the
drawer, and annotating all four copies of the list. Drove
everyone crazy, because the file on Dagger S Drawn had to be
reassembled each time you needed it since the report from X
was filed under 321.8.5 and the letter from Y was at 345.7.1
....(or some such numeric gibberish) and dis-assembled when
you were through. Legal kept their file on Dagger S in a
folder marked "DRAWN, Dagger S" easy to find, comprehensive
and you didn't miss anything or misfile something. (g)
The system of numbering using the initial letter of the
surname (so that the first document under DRAWN would be
D-0001) which works until you get DRANES in the family and
you now need 4 chr$ for the family ID which is only 1 or 2
chr$ short of the whole word which doesn't require an
aide-memoire.
OTOH -- perhaps if I had to calendar each piece of paper I
kept, I wouldn't keep so many. hmmm... I may need to
revisit the whole concept ....
Cheryl
On Mon, 01 Oct 2007 01:28:47 GMT, Liz_in_Calgary <misnomer@shaw.ca> wrote:
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
It has indeed, and, as I've said befotre, I follow the recommendations given
in the PAF 2.x manual: give each document a number, and file numerically, and
use a computer program (like the PAF Research Data Filer - RDF) to index the
documents.
So when you want to know where you found that bit of information, and it says
"Document 1643", you'll find it right there between document 1642 and document
1644.
Only if one remembers to refile it each time one looks at
it. Which is, AAMOF, the drawback to all filing systems.
I tend to put all my proofs into a large archival envelope
maked "CERTIFICATES" and left it in the bank vault. I keep
a Xerox copy of each of them in a file folder of the same
name. And when I need one, I paw through until I find it.
I tried various ways of filing and finally just KISS'd it.
I once worked in an office where a calendared filing system
was used (similar to keeping books by Dewey decimal with a
typed catalog). It was clunky, exhausting, and frustrating
for the typist who spend every Monday typing an original and
3 copies as well as the owner of the files who spent an
hour-a-day numbering documents, inserting them into the
drawer, and annotating all four copies of the list. Drove
everyone crazy, because the file on Dagger S Drawn had to be
reassembled each time you needed it since the report from X
was filed under 321.8.5 and the letter from Y was at 345.7.1
....(or some such numeric gibberish) and dis-assembled when
you were through. Legal kept their file on Dagger S in a
folder marked "DRAWN, Dagger S" easy to find, comprehensive
and you didn't miss anything or misfile something. (g)
The system of numbering using the initial letter of the
surname (so that the first document under DRAWN would be
D-0001) which works until you get DRANES in the family and
you now need 4 chr$ for the family ID which is only 1 or 2
chr$ short of the whole word which doesn't require an
aide-memoire.
OTOH -- perhaps if I had to calendar each piece of paper I
kept, I wouldn't keep so many. hmmm... I may need to
revisit the whole concept ....
Cheryl
-
cecilia
Re: How do you....
Steve Hayes wrote:
Earwaker, East Cheshire, London 1877, says (Vol.1 p.151) in a footnote
"A pedigree of this family of Vardon of Fulshaw is in my Cheshire
MSS., vol ii."
Chester Record Office has the JR Earwaker Collection and Manuscripts
- but as yet they and I can't find the pedigree concerned, or even
something that looks like the second volume of manuscripts.
(And I'm all too aware it probably wouldn't give what I want - a
possible origin for a John Vardon , an adult in Congleton (some 15
miles from Fulshaw) in the 1590s with no sign of parents, siblings
etc.)
[...]
So when you want to know where you
found that bit of information, and it says
"Document 1643", you'll find it right there
between document 1642 and document
1644.
Earwaker, East Cheshire, London 1877, says (Vol.1 p.151) in a footnote
"A pedigree of this family of Vardon of Fulshaw is in my Cheshire
MSS., vol ii."
Chester Record Office has the JR Earwaker Collection and Manuscripts
- but as yet they and I can't find the pedigree concerned, or even
something that looks like the second volume of manuscripts.
(And I'm all too aware it probably wouldn't give what I want - a
possible origin for a John Vardon , an adult in Congleton (some 15
miles from Fulshaw) in the 1590s with no sign of parents, siblings
etc.)
-
hlmw
Re: How do you....
Liz_in_Calgary wrote:
picture (whatever)
which I store in a 3-ringed album/binder inside acid-free covers or
envelopes which are open at the top.
I place a master tree, which is several pages long, at the beginning of
the album for general reference and place a shorter tree
in larger print in front of documents that follow. Within the shorter
tree (only a few generations as needed) I highlight the name or names of
ancestors referred to in the document (s) as a quick reference.
It works quite well as new documents are added.
(Don't use those coloured pen highlighters, they fade, better to
underline or *. ) If someone wants to know where things fit within the
whole tree they can go back to the master tree.
It seems logical to me to file by dates rather than names, however,
there must also be a way to quickly identify names. The short tree does
that.
Different topic: I have just found a map (WWII) that had been folded
into quarters. It came apart in my hands. What to do?
Now I have a question. How do I reattach the pieces? Is there a sticky
tape that would not cause further damage?
Lorna
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz
Hello Liz - I am not far from you.
I file chronologically starting (obviously) with the earliest document/
picture (whatever)
which I store in a 3-ringed album/binder inside acid-free covers or
envelopes which are open at the top.
I place a master tree, which is several pages long, at the beginning of
the album for general reference and place a shorter tree
in larger print in front of documents that follow. Within the shorter
tree (only a few generations as needed) I highlight the name or names of
ancestors referred to in the document (s) as a quick reference.
It works quite well as new documents are added.
(Don't use those coloured pen highlighters, they fade, better to
underline or *. ) If someone wants to know where things fit within the
whole tree they can go back to the master tree.
It seems logical to me to file by dates rather than names, however,
there must also be a way to quickly identify names. The short tree does
that.
Different topic: I have just found a map (WWII) that had been folded
into quarters. It came apart in my hands. What to do?
Now I have a question. How do I reattach the pieces? Is there a sticky
tape that would not cause further damage?
Lorna
-
Liz_in_Calgary
Re: How do you....
I like this idea of numbering the documents! hmmm... I
tried to find this "Research data filer" but it doesn't seem
to be available anymore...
Thanks
Liz
On Mon, 01 Oct 2007 12:18:23 +0200, in alt.genealogy Steve
Hayes <hayesmstw@hotmail.com> wrote :
tried to find this "Research data filer" but it doesn't seem
to be available anymore...
Thanks
Liz
On Mon, 01 Oct 2007 12:18:23 +0200, in alt.genealogy Steve
Hayes <hayesmstw@hotmail.com> wrote :
It has indeed, and, as I've said befotre, I follow the recommendations given
in the PAF 2.x manual: give each document a number, and file numerically, and
use a computer program (like the PAF Research Data Filer - RDF) to index the
documents.
So when you want to know where you found that bit of information, and it says
"Document 1643", you'll find it right there between document 1642 and document
1644.
-
Liz_in_Calgary
Re: How do you....
Thanks Chris. I don't usually print up family group sheets
except if I go to the family history library - then I know
what I am looking for. The information in my computer is up
to date.
All my electronic census is filed by date and last name -
"1880 Zimmer" etc. and it has its own folder. other
electronic docs are named. (MZimmer_Will) so we probably
have much the same type electonic filing system.
Its those papers - that I just can't part with that are
causing me no end of headache... Letters from the parishes
where I have written, along with a copy of the letter and of
course the documents themselves.
I guess the best way of keeping track of both scanned and
hard copy evidence is to use the Notes "Research" section to
keep track of hard copy and electronic files. I use the
"general" tab to cut and paste email information and other
stuff from the internet, that may or may not be factual.
take care
Liz
On Mon, 1 Oct 2007 07:25:38 -0600, in alt.genealogy "Chris
Shearer Cooper" <chrisnews@sc3.net> wrote :
except if I go to the family history library - then I know
what I am looking for. The information in my computer is up
to date.
All my electronic census is filed by date and last name -
"1880 Zimmer" etc. and it has its own folder. other
electronic docs are named. (MZimmer_Will) so we probably
have much the same type electonic filing system.
Its those papers - that I just can't part with that are
causing me no end of headache... Letters from the parishes
where I have written, along with a copy of the letter and of
course the documents themselves.
I guess the best way of keeping track of both scanned and
hard copy evidence is to use the Notes "Research" section to
keep track of hard copy and electronic files. I use the
"general" tab to cut and paste email information and other
stuff from the internet, that may or may not be factual.
take care
Liz
On Mon, 1 Oct 2007 07:25:38 -0600, in alt.genealogy "Chris
Shearer Cooper" <chrisnews@sc3.net> wrote :
When you ask about filing ... do you mean the pieces of paper, or the
scanned versions? In either case, I would recommend against printing out
family group sheets to put in the files ... any time you make two copies of
information (in this case, that family group sheet now exists inside your
genealogy software, plus as a piece of paper somewere) it means the next
person to pick up your research has to look at both and compare them before
deciding which is correct.
I am getting away from storing pieces of paper - like you, I'm scanning
everything in, then I recycle the paper. I file my scanned documents in
folders according to the type of document (so all my census pages are in one
folder, all birth records in another) where the name indicates the exact
record, plus the names of individuals mentioned. That way, if I wonder what
I have that shows anybody in the Kerr family, I can just do a search for
files whose name contains "Kerr".
Any modern software should also let you put a link into your file from the
data to the associated scanned document. You shouldn't need a separate
piece of software just to manage your documents.
What do you mean by printing the electronic evidence? I guess you would
have to ask yourself, what is the purpose of your research? If it's to
provide information to your descendants, then you probably need to consider
writing it all up more book-style (if your family is anything like mine, the
next generation figures I've got the genealogy covered, so they don't know
anything about genealogy software).
The other thing, make sure you back up your files. I copy my files to a CD
every few months. Actually, it's up to a DVD now (too many files to fit on
a single CD).
Chris
"Liz_in_Calgary" <misnomer@shaw.ca> wrote in message
news:01j0g39luu178aq1lf15rlbj1rtopkntb8@4ax.com...
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz
-
Steve Hayes
Re: How do you....
On Wed, 03 Oct 2007 00:07:38 GMT, Liz_in_Calgary <misnomer@shaw.ca> wrote:
No, unfortunately it isn't -- it was dropped when PAF moved to Windows. But it
was a pretty good idea because it enables you to find stuff.
It's a small and very simple program, but it does its job very well.
There are two databases -- one is a list of documents and their descriptions.
The other is a list of the people in the documents and the information about
them.
So you can search for a person, and get a list of every document that contains
information about that person.
You could use other database programs to do the same job, but because the
Research Data Filer is designed for the job, it would be hard to get one of
the other programs to do it as well.
As for the paper files, well, it's pretty flexible. Say, for example, you find
information about someone in a printed book in the library, such as the
"Dictionary of Canadian Biography".
You can't keep the whole book in your file, but you can put in the photocopied
page with the particular reference to the person. Or you can put in a sheet of
paper with the bibliographical information about the book, and a note you have
made of the information, and details of the library in which you found it. It
doesn't matter, the RDF indexes them all.
An item might be a solid object, like a silver teaspoon or a sports trophy --
you can put a photo or photocopy in your paper file, with details of the
information from it, give it a number, and index it.
I get printouts of scanned documents, like census pages, and number them, and
then index the people mentioned on them. In the document section, I can give a
reference to where the document is stored on my computer, if it is.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
I like this idea of numbering the documents! hmmm... I
tried to find this "Research data filer" but it doesn't seem
to be available anymore...
No, unfortunately it isn't -- it was dropped when PAF moved to Windows. But it
was a pretty good idea because it enables you to find stuff.
It's a small and very simple program, but it does its job very well.
There are two databases -- one is a list of documents and their descriptions.
The other is a list of the people in the documents and the information about
them.
So you can search for a person, and get a list of every document that contains
information about that person.
You could use other database programs to do the same job, but because the
Research Data Filer is designed for the job, it would be hard to get one of
the other programs to do it as well.
As for the paper files, well, it's pretty flexible. Say, for example, you find
information about someone in a printed book in the library, such as the
"Dictionary of Canadian Biography".
You can't keep the whole book in your file, but you can put in the photocopied
page with the particular reference to the person. Or you can put in a sheet of
paper with the bibliographical information about the book, and a note you have
made of the information, and details of the library in which you found it. It
doesn't matter, the RDF indexes them all.
An item might be a solid object, like a silver teaspoon or a sports trophy --
you can put a photo or photocopy in your paper file, with details of the
information from it, give it a number, and index it.
I get printouts of scanned documents, like census pages, and number them, and
then index the people mentioned on them. In the document section, I can give a
reference to where the document is stored on my computer, if it is.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
-
Steve Hayes
Re: How do you....
On Wed, 03 Oct 2007 00:28:14 GMT, Liz_in_Calgary <misnomer@shaw.ca> wrote:
An addition to what I said about giving each document a number and filing in
numerical order.
The only family group sheets I file that way are ones I have printed out and
sent to people, on which they have written additions or corrections -- that
makes it a source document, so I file it as such. Of course I make changes to
my main genealogy database as well, but the reference is to the printout with
the handwritten emendations.
I do the same with family group sheetys, pedigree and descendants reports
people send me from their own databases -- file them as source documents.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
Thanks Chris. I don't usually print up family group sheets
except if I go to the family history library - then I know
what I am looking for. The information in my computer is up
to date.
An addition to what I said about giving each document a number and filing in
numerical order.
The only family group sheets I file that way are ones I have printed out and
sent to people, on which they have written additions or corrections -- that
makes it a source document, so I file it as such. Of course I make changes to
my main genealogy database as well, but the reference is to the printout with
the handwritten emendations.
I do the same with family group sheetys, pedigree and descendants reports
people send me from their own databases -- file them as source documents.
--
Steve Hayes
E-mail: hayesmstw@hotmail.com (see web page if it doesn't work)
Web: http://hayesfam.bravehost.com/famhist1.htm
http://www.geocities.com/Athens/7783/
-
Laurie S
Re: How do you....
Hi Liz,
Just a suggestion, you should check out Clooz. I use it and like it.
http://www.clooz.com
Laurie
Liz_in_Calgary wrote:
Just a suggestion, you should check out Clooz. I use it and like it.
http://www.clooz.com
Laurie
Liz_in_Calgary wrote:
Thanks Chris. I don't usually print up family group sheets
except if I go to the family history library - then I know
what I am looking for. The information in my computer is up
to date.
All my electronic census is filed by date and last name -
"1880 Zimmer" etc. and it has its own folder. other
electronic docs are named. (MZimmer_Will) so we probably
have much the same type electonic filing system.
Its those papers - that I just can't part with that are
causing me no end of headache... Letters from the parishes
where I have written, along with a copy of the letter and of
course the documents themselves.
I guess the best way of keeping track of both scanned and
hard copy evidence is to use the Notes "Research" section to
keep track of hard copy and electronic files. I use the
"general" tab to cut and paste email information and other
stuff from the internet, that may or may not be factual.
take care
Liz
On Mon, 1 Oct 2007 07:25:38 -0600, in alt.genealogy "Chris
Shearer Cooper" <chrisnews@sc3.net> wrote :
When you ask about filing ... do you mean the pieces of paper, or the
scanned versions? In either case, I would recommend against printing out
family group sheets to put in the files ... any time you make two copies of
information (in this case, that family group sheet now exists inside your
genealogy software, plus as a piece of paper somewere) it means the next
person to pick up your research has to look at both and compare them before
deciding which is correct.
I am getting away from storing pieces of paper - like you, I'm scanning
everything in, then I recycle the paper. I file my scanned documents in
folders according to the type of document (so all my census pages are in one
folder, all birth records in another) where the name indicates the exact
record, plus the names of individuals mentioned. That way, if I wonder what
I have that shows anybody in the Kerr family, I can just do a search for
files whose name contains "Kerr".
Any modern software should also let you put a link into your file from the
data to the associated scanned document. You shouldn't need a separate
piece of software just to manage your documents.
What do you mean by printing the electronic evidence? I guess you would
have to ask yourself, what is the purpose of your research? If it's to
provide information to your descendants, then you probably need to consider
writing it all up more book-style (if your family is anything like mine, the
next generation figures I've got the genealogy covered, so they don't know
anything about genealogy software).
The other thing, make sure you back up your files. I copy my files to a CD
every few months. Actually, it's up to a DVD now (too many files to fit on
a single CD).
Chris
"Liz_in_Calgary" <misnomer@shaw.ca> wrote in message
news:01j0g39luu178aq1lf15rlbj1rtopkntb8@4ax.com...
File your "proofs" - I am starting to amass a fair amount of
documents. I was filing them by family but that doesn't
seem to work. I also scan in anything and everything. I
guess the only way is to file them by name, with a family
group sheet.
So, do you print up all the electronic evidence too?
This has probably been rehashed and gone over millions of
times. - lets do it again shall we?
take care
Liz